US birth certificate for USC
Long-form with seal. USC always wants it sworn-translated for transkrypcja. The short certified copy without a seal will get bounced before the clerk reads the names.
MoJ-certified translators for USC, courts, KRS, banks
A tłumacz przysięgły is not the same animal as a US notarised translator. They sit a state exam, swear an oath before the Minister of Justice, and are listed in the public register at arch-bip.ms.gov.pl. Their stamp is the only translation a Polish urząd, USC, sąd, or KRS will actually accept on a foreign document. We work with a stable of around 15 sworn translators across the main EU languages and most of the rarer ones. Send us a scan of both sides and we reply with the price and the turnaround for your document.
These are the cases foreigners in Warsaw hit most often. Public register of every sworn translator lives at arch-bip.ms.gov.pl.
Long-form with seal. USC always wants it sworn-translated for transkrypcja. The short certified copy without a seal will get bounced before the clerk reads the names.
If the original is already in English with a UK apostille, some urzędy dzielnicy in Warsaw accept it as-is. Others demand a sworn translation regardless. Ochota tends to ask, Wola usually doesn't. We check before you file.
A sworn translator can also work live in court as tłumacz na rozprawie. Same registry, same oath. We book the same person for the document and the hearing so terminology stays consistent.
Both sides of the foreign licence have to be sworn-translated for wymiana prawa jazdy. US, UK, Israeli, Ukrainian licences all need it.
University degrees and transcripts of records bound for a Polish university or NAWA recognition. Apostille goes on the original; the sworn translation is bound to that apostilled original.
Foreign articles of association, board resolutions, parent-company KRS-equivalent extracts. For a Sp. z o.o. registration with a non-Polish founder the notariusz won't accept anything else.
FBI Identity History Summary, UK ACRO, Bundeszentralregister, MVD certificates. For karta pobytu, citizenship, professional licences. KRK validity is 6 months, so translate fresh.
Vaccination records for school enrolment, GP histories for NFZ, accident reports for insurance claims. Sworn version is what NFZ and insurers archive.
Send a scan, get a price and a date, receive a stamped translation. Rush is possible for most languages - say so when you send the document.
Email a clear photo or scan of both sides. If a stamp is unreadable the translator has to mark it nieczytelne, which weakens the document at the urząd.
We look at the document, the language pair and the length and reply with a fixed price and a delivery date, not a range. A one-page US birth certificate often expands in Polish because of the seal text, so we quote from the actual scan.
We match by language and document type. Spanish, Italian, Portuguese have fewer sworn translators in Warsaw, so those take longer. English, German, Ukrainian and Russian are the languages we have the most translators for.
Translator does the work, signs with their personal stamp, adds the certification formula, and registers the job in their repertorium. Every page is numbered and the translator's MoJ number is on each one.
Paper copy bound to a printed scan of the original for office or courier pickup. Or a digitally signed PDF with a qualified electronic signature, valid the same way on paper.
If you need the translation valid abroad, MSZ apostilles the sworn translation itself. We file at Krucza 38 and pick up. The apostille on the foreign original is a separate step done in that country before we translate.
Enough to quote and start. Originals come into play only if a clerk wants to compare.
Price and turnaround depend on the document, the language pair and the length. Send a scan and we reply with both.
* We don't publish per-page rates: each document is priced on its own. A clear photo or scan of both sides is enough for the quote. Repeat clients and corporate accounts get a rate agreed up front.
Because a US notary is not a sworn translator under Polish law. The notary in the States only confirms the translator signed in front of them - they don't verify the translation itself. Polish urzędy, USC, and sądy only accept work from a translator on the MoJ register, stamped and entered in their repertorium. Doesn't matter how good the US translation is. We redo it from scratch.
Send a scan of both sides. We reply with the price and the date, hand it to one of about 15 MoJ-registered translators we work with, and deliver paper or a QES-signed PDF.