LW
MoJ-certified · ~15 in-house translators

Sworn translations in Warsaw

MoJ-certified translators for USC, courts, KRS, banks

A tłumacz przysięgły is not the same animal as a US notarised translator. They sit a state exam, swear an oath before the Minister of Justice, and are listed in the public register at arch-bip.ms.gov.pl. Their stamp is the only translation a Polish urząd, USC, sąd, or KRS will actually accept on a foreign document. We work with a stable of around 15 sworn translators across the main EU languages and most of the rarer ones. Send us a scan of both sides and we reply with the price and the turnaround for your document.

Turnaround
Quoted per document
depends on the document, language and length
Price
From a scan
send both sides - we reply with price and date
Translators
about 15
MoJ-registered, main EU languages and rarer ones
Accepted by
USC · sądy · KRS
banks, ZUS, US, urzędy

When you need a sworn translation

These are the cases foreigners in Warsaw hit most often. Public register of every sworn translator lives at arch-bip.ms.gov.pl.

01 / 08

US birth certificate for USC

Long-form with seal. USC always wants it sworn-translated for transkrypcja. The short certified copy without a seal will get bounced before the clerk reads the names.

02 / 08

UK FCDO-apostilled docs

If the original is already in English with a UK apostille, some urzędy dzielnicy in Warsaw accept it as-is. Others demand a sworn translation regardless. Ochota tends to ask, Wola usually doesn't. We check before you file.

03 / 08

Court hearings

A sworn translator can also work live in court as tłumacz na rozprawie. Same registry, same oath. We book the same person for the document and the hearing so terminology stays consistent.

04 / 08

Driving licence exchange

Both sides of the foreign licence have to be sworn-translated for wymiana prawa jazdy. US, UK, Israeli, Ukrainian licences all need it.

05 / 08

Diplomas for nostryfikacja

University degrees and transcripts of records bound for a Polish university or NAWA recognition. Apostille goes on the original; the sworn translation is bound to that apostilled original.

06 / 08

KRS and corporate filings

Foreign articles of association, board resolutions, parent-company KRS-equivalent extracts. For a Sp. z o.o. registration with a non-Polish founder the notariusz won't accept anything else.

07 / 08

KRK criminal record checks

FBI Identity History Summary, UK ACRO, Bundeszentralregister, MVD certificates. For karta pobytu, citizenship, professional licences. KRK validity is 6 months, so translate fresh.

08 / 08

Medical and insurance documents

Vaccination records for school enrolment, GP histories for NFZ, accident reports for insurance claims. Sworn version is what NFZ and insurers archive.

How a sworn translation actually moves

Send a scan, get a price and a date, receive a stamped translation. Rush is possible for most languages - say so when you send the document.

  1. 01

    Send a scan

    5 min

    Email a clear photo or scan of both sides. If a stamp is unreadable the translator has to mark it nieczytelne, which weakens the document at the urząd.

  2. 02

    Price and date

    We look at the document, the language pair and the length and reply with a fixed price and a delivery date, not a range. A one-page US birth certificate often expands in Polish because of the seal text, so we quote from the actual scan.

  3. 03

    Translator assignment

    We match by language and document type. Spanish, Italian, Portuguese have fewer sworn translators in Warsaw, so those take longer. English, German, Ukrainian and Russian are the languages we have the most translators for.

  4. 04

    Translation and certification

    Translator does the work, signs with their personal stamp, adds the certification formula, and registers the job in their repertorium. Every page is numbered and the translator's MoJ number is on each one.

  5. 05

    Delivery

    Paper copy bound to a printed scan of the original for office or courier pickup. Or a digitally signed PDF with a qualified electronic signature, valid the same way on paper.

  6. 06

    Apostille on the pair (optional)

    1-3 business days

    If you need the translation valid abroad, MSZ apostilles the sworn translation itself. We file at Krucza 38 and pick up. The apostille on the foreign original is a separate step done in that country before we translate.

/ documents

What we need from you

Enough to quote and start. Originals come into play only if a clerk wants to compare.

  • A clear photo or scan of every page, both sides01
  • All stamps, apostille foils, seals, and signatures clearly readable02
  • Your name as it appears on your passport, in Latin script03
  • Spelling for any other proper nouns (place names, employer names)04
  • Target use: USC, sąd, KRS, ZUS, bank, university - affects the certification wording05
  • Apostille on the original (if your downstream filing requires one)06
  • Your deadline, if there is one - we tell you whether rush is possible for that language07
  • Delivery preference: paper to our office, courier, or QES-signed PDF08

Pricing

Price and turnaround depend on the document, the language pair and the length. Send a scan and we reply with both.

Sworn translation
Quoted per document
Document, language, length - priced for each job
PopularTurnaround
Quoted with the price
Rush possible for most languages
MSZ apostille on the translation
500 PLN
If the translation goes abroad · 60 PLN state fee on top

* We don't publish per-page rates: each document is priced on its own. A clear photo or scan of both sides is enough for the quote. Repeat clients and corporate accounts get a rate agreed up front.

Legal basis
  • §01Ustawa z 25 listopada 2004 r. o zawodzie tłumacza przysięgłego (the Sworn Translator Act)
  • §02Rozporządzenie MS w sprawie wynagrodzenia za czynności tłumacza przysięgłego (rates apply only to work ordered by courts, prosecutors, police and public authorities)
  • §03Public register of sworn translators: arch-bip.ms.gov.pl/pl/rejestry-i-ewidencje/tlumacze-przysiegli
  • §04Regulation (EU) 2016/1191 (drops the legalisation requirement for some EU public documents)
  • §05Ustawa o języku polskim of 7 October 1999, arts. 4-5 (Polish as the official language before urzędy)
/ questions

Frequently asked

  • Because a US notary is not a sworn translator under Polish law. The notary in the States only confirms the translator signed in front of them - they don't verify the translation itself. Polish urzędy, USC, and sądy only accept work from a translator on the MoJ register, stamped and entered in their repertorium. Doesn't matter how good the US translation is. We redo it from scratch.

Get in touch

Sworn translation, stamped and accepted

Send a scan of both sides. We reply with the price and the date, hand it to one of about 15 MoJ-registered translators we work with, and deliver paper or a QES-signed PDF.

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